Email signature generator

Build an HTML email signature for Gmail, Outlook and Apple Mail, with your own logo, colours, affiliations and disclaimer, in one or two languages. It runs in your browser: nothing you type is uploaded.

Preview

As a recipient sees it
SubjectProposal for the spring catalogue

Hi Sam,

Thanks for the call today. The proposal is attached; tell me if anything needs changing.

Best regards,

    Gmail size limit

    Brand link for your team

    Opens this page with every section marked In brand link already filled in. Teammates add their own name and contacts.

    HTML code 
    
        
    
      
    
    
    

    
    
      
    
        
    The form starts with example details. Replace them with yours.
    
        
    
          
          
        
    
      
    

      
    
        Languages In brand link
        
        
    
          
    
            
            
          
    
          
    
            
            
          
    
        
    
        
    
          Layout
          
    
            
            
          
    
        
    
        
    
          
    Each line is followed by its translation, and the disclaimer by a second paragraph. Numbers, email and links are shared.
    
          
    Translated lines sit in two columns; lines you leave untranslated, numbers, email and links run across both. Two columns need room, so phones may show the signature smaller.
    
        
    
      
    

      
    
        You
        
    
          
          
    
            
    
            
    
          
    
        
    
        
    
          
          
    
            
    
            
    
          
    
        
    
      
    

      
    
        Company In brand link
        
    
          
          
    
            
    
            
    
          
    
        
    
        
    
          
          
          The company name and the logo link here; no separate line in the signature.
        
    
        
    
          
          
    
            
    
            
    
          
    
        
    
        
    
          
          
    
            
    
            
    
          
    
          
        
    
      
    

      
    
        Contact
        
    
          
    
            
            
          
    
          
    
            
            
          
    
          
    
            
            
          
    
          
    
            
            
          
    
        
    
        
      
    

      
    
        Links
        
    Paste full profile links. Empty ones are left out.
    
        
    
          
    
          
    
          
    
          
    
          
    
          
    
        
    
        
    
          
          
    
            
    
            
    
          
    
        
    
        
    
          
          
        
    
      
    

      
    
        Affiliations In brand link
        
    Groups, networks or associations you belong to, under the signature. Text, link and logo are each optional; logos without text line up side by side.
    
        
    
        
      
    

      
    
        Logo or photo In brand link
        
    
          Show
          
    
            
            
            
          
    
        
    

        
    
          
          
          Drawn in your accent colour, so it needs no image.
        
    

        
    
          
          
          A PNG or JPEG that anyone can open. This is the only way the image shows in Gmail.
          
    
            
            
            Embedded in the signature, not put online, so Gmail won't show it.
            
          
    
        
    

        
    
          
    
            
            
          
    
          
    
            Corners
            
    
              
              
              
            
    
          
    
          
    
            
            
          
    
        
    
      
    

      
    
        Style In brand link
        
    
          Layout
          
    
            
            
          
    
        
    
        
    
          
    
            
            
    
          
    
          
    
            
            
    
          
    
          
    
            
            
    
          
    
          
    
            
            
    
          
    
        
    
        
    
          
    
            
            
          
    
          
    
            
            
          
    
        
    
        
        
    Mail apps only have the fonts installed on the reader's computer, so the list keeps to those.
    
      
    

      
    
        Disclaimer In brand link
        
    Small print at the very bottom. Line breaks are kept.
    
        
    
          
    
          
    
        
    
        
    
          
    
          
    
        
    
      
    

      
    
    
    
  
    

  
    
    
    Install it
    
    
    
      
    
        
    Gmail
    
        
      
          
    1. Click the gear, then See all settings.
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    2. On General, scroll to Signature and click Create new.
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    3. Paste after Copy signature.
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    4. Choose it under For new emails use and On reply/forward use.
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    5. Click Save Changes at the bottom.
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    Outlook
    
        
      
          
    1. New Outlook or the web: Settings → Account → Signatures.
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    2. Create a signature, name it and paste.
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    3. Set it as the default for new messages and replies, then Save.
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    Classic Outlook for Windows: File → Options → Mail → Signatures.
    
      
    
      
    
        
    Apple Mail
    
        
      
          
    1. Mail → Settings → Signatures.
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    2. Select your account and click +.
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    3. Untick Always match my default message font.
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    4. Select the placeholder text, paste, and close the window.
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    Thunderbird
    
        
      
          
    1. Account Settings for your address.
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    2. Tick Use HTML under Signature text.
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    3. Paste after Copy HTML.
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    Or tick Attach the signature from a file and choose the downloaded .html.
    
      
    
    
    

    
    Good to know
    
    
    
      
    
        
    My logo doesn't show in Gmail
    
        
    An uploaded image is never put online: the page shrinks it and embeds it in the signature's HTML, so it has no link. Apple Mail and Outlook send it with each email; Gmail removes it. Put the image online (your website, a CDN, a public GitHub file) and paste its link under Image link, at least twice the width you display.
    
      
    
      
    
        
    Rounded corners look square
    
        
    Classic Outlook for Windows ignores rounded corners and draws them square. Every other common app shows them.
    
      
    
      
    
        
    Colours change in dark mode
    
        
    Some mail apps recolour text when the reader uses dark mode. Mid-tone accents and a logo with its own background hold up best.
    
      
    
      
    
        
    Where are my details kept?
    
        
    Only in this browser's storage, uploaded image included, so the page remembers them next time. Nothing is sent anywhere. A brand link carries your brand settings in the link itself, never your personal details.